Downsizing has become a common strategy for a growing number of organizations as they attempt to navigate the fundamental structural changes happening in Kenya and the world economy. Downsizing or ‘rightsizing’ typically involves reducing the number of staff members. However, it may also come in the form of reassignment of duties, reorganization of job processes, or employee relocation to a smaller space. The trend is set to continue as manufacturing, banking, and media industries grapple with new tax tariffs under the Finance Act 2023, unfavourable competition, and cost-cutting measures amid other economic pressures.
Opportunities for Organizations in Downsizing
With increased layoffs and financial instability continuing, downsizing can present a significant challenge to career advancement for some employees as they can find it difficult to transition smoothly.
While it can be costly and time-intensive, strategic, well-executed downsizing presents some opportunities for organizations and employees, such as the following;
- Adaptation to changes in the market – when a company is leaner, it becomes more agile and responsive, quickly pivoting its strategies to changes in customer preferences and economic conditions.
- Deeper focus on core competencies and responsibilities – once all peripheral business functions are eliminated, the company can focus more on unique selling points and employees on their core responsibilities, gaining an edge over the competition.
iii. Flexible work arrangements – as the work environment changes, a downsized business may adopt more flexible arrangements such as compressed work weeks, flexible hours, and remote work.
- Cost savings – lower overhead and increased profitability through staff layoffs and streamlined operations.
- Improved communication – this expedites decision-making and a stronger sense of rapport among individual workers and teams.
Downsizing can be a complex and emotional process that can only be compared to standing at the foot of a mountain, looking up as you wonder where to begin. Typically, a thorough needs assessment is necessary to analyze and understand the organization’s new scope of business and corresponding space requirements.
Read on to discover tips and solutions for making the most out of small spaces;
1`. Effective Decluttering Tips
The Four-Box Method
Label four boxes: Keep, Donate, Store, and Bin, and place items according to how you want to declutter every room. The Storage box will include items the company wants to keep but uses only occasionally. They may include seasonal décor (holiday decorations), out-of-season gear and equipment, and furniture.
You can implement the four-box method in different areas, including living spaces, office spaces, kitchens, and bathrooms.
Take it Room by Room
Select a room and focus on a specific area before moving to the next to avoid decision fatigue. Start by taking inventory of what’s in the room. For example, ask yourself, what is taking up space in the living room? Do you have a couch, a rocking chair, and an ottoman? Do you see a wall full of frames and hanging fine art? Take a look and notice every single thing when you walk into a specific room.
Digital Decluttering
Getting rid of digital clutter involves cleaning up devices, organizing information in files and folders, and limiting the use of apps and social media, leaving only the essential apps. With a reduced workforce, digital decluttering will ensure that the remaining employees spend less time and energy performing mundane tasks such as checking emails.
Introduce a folder to track all current projects in cloud storage and archive, delete, or delegate messages to a to-do list or other bookmark management software. You may also have to review subscriptions for membership sites, mobile apps, cloud services, and streaming, which you might not need anymore.
2. Smart Storage Solutions
Maximizing Vertical Space
Consider stacking items vertically in vertical cabinets, wall shelves, and bookcases to free up valuable counter, cabinet, and floor space while keeping items organized at eye level. This is especially suitable for books, décor, laundry and bathroom, and kitchen essentials.
The following are some vertical storage ideas for organizing small spaces.
- Wall-mounted shelves – may serve as display platforms for décor, accolades, storage e bins, and books. They help keep items accessible and at eye level.
- Over-the-door hooks and racks – convenient DIY storage hacks. They can be fixed at the back of doors to avoid blocking pathways or within cabinet and cupboard doors to keep items out of sight. Laundry businesses use them to dry clothes in a limited space.
iii. Wall-mounted furniture – can be folded or tucked away when not in use. Maximize the functionality of a room with limited space.
- Under-stairs storage – items such as cabinets, shelves, and racks for books and shoes that might otherwise clutter living and working areas can be added under the stairs
- Hanging hooks, pegs, and magnetic strips – suitable for adding to entryways for bags and coats, garages for tools and accessories, and kitchens for pans and spoons.
Multifunctional Furniture
Multifunctional furniture encompasses a broad range of products, from compact seating and convertible tables to other innovative storage solutions designed for the best economic use of space. Downsizing homes and businesses can take advantage of pieces such as media consoles or V stands with storage, coffee tables with drawers, and ottomans that serve as seating and discreet storage. These versatile pieces combine style and functionality and can elevate your small spaces with the perfect aesthetics.
Take Advantage of Underutilized Spaces
Underutilized spaces include under the stairs, furniture, closet corners, above cabinets, and ceiling storage. These spaces can fit custom storage solutions such as shallow boxes, shelves, kitchen essentials, and seasonal gear and equipment.
3. Creative Storage Tips for Small Spaces
To maintain a clutter-free environment post-downsizing, organizations must adopt a minimalist mindset and prioritize quality over quantity regarding furniture, décor, and equipment. Various accessories may also be used to organize and keep items accessible, including storage bins and baskets, and sometimes visible in clear containers.
Consider seasonal storage for items you do not use in the office often, such as festive season décor, rainy season equipment, gear, etc. You may also contact an off-site storage facility for custom storage needs.
Moving and Storage Solutions in Kenya
Self-storage facilities frequently lease storage space to people (typically for keeping home goods) or companies (generally for keeping extra inventory or old records) for short-term and long-term use because one’s own space might be insufficient and extra, might be required.
Self-storage has garnered renewed interest in Kenya, particularly during and after the epidemic, as numerous businesses and individual houses have been exposed to new and unique circumstances calling for moving and storage solutions. Many companies were forced to relocate, close warehouses, or send staff to work from home, opening up new areas and prospects in Kenya.
